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(U) SID Overtime/Comp Time/Credit Hour Rules and Guidance
FROM:
SID Workforce Performance Executive (S01P3)
Run Date: 04/05/2004
(U) SID wants to ensure all managers and employees are consistently guided by the same policy
and procedures for the approval of overtime pay, compensatory (comp) time accrual and use
and credit hours. Agency policies simply specify that key components and field chiefs have been
delegated the authority to approve overtime and comp time and this authority may be redelegated to the lowest level for efficiency.
(U) Below is some background information, guidance and suggestions to help managers and
their employees more effectively manage their work and personal lives. Although we may
occasionally have to set aside our private life to meet exceptional demands, the importance of
our families and personal lives should not be underestimated or forgotten. A balanced work and
personal life is critical to a person's well being and the Agency mission.
(U) As General Hayden has stated:
"Because of the NSA/CSS work force's hard work and unfailing dedication to mission, we often
push ourselves way beyond reasonable limits in the hours we work. I am keenly aware that
these efforts can come with a high price for our mental and physical health and family life.
Please remember that care for yourself and your family is as critical to mission success as
putting in the many hours I have witnessed by our work force."
(U) We all need to maintain a balance between our home and work life. As managers, we must
be aware of the need for work/life balance and we should encourage our work force to find this
balance. However, managers need to lead by example; we cannot say one thing and then do
another. There may be a perception that employees must put in the same long hours and
weekends that managers work in order to receive promotions and awards. This is not the best
leadership example and it may also be misinterpreted by the work force.
(U//FOUO) SID Overtime/Comp/Credit Use Stats
(U//FOUO) We reviewed the numbers for overtime, comp time, and credit hours earned and
have found a staggering increase within SID since 9/11:
Overtime Hours Paid
FY01
info not available
FY02
27,449
FY03
92,688
FY04 (1 month)
15,441
Comp Time Hours Paid
FY01
info not available
FY02
1,014
FY03
3,136
FY04 (1 month)
709
Comp Time Hours Accrued
FY01
24,547
FY02
84,775
FY03
89,397
FY04 (1 month)
5,646
Credit Hours Forfeited (just for those recorded on time sheets)
FY01
68,763
FY02
571,414
FY03
597,208
FY04 (1 month)
59,797
Annual Leave Forfeited (does not include annual leave given away)
FY01
27,462 (14,863 restored)
FY02
36,329 (17,282 restored)
FY03
(TBD leave year ended 9
Jan 04)
(U) You can easily see the trend. Our people - managers and employees alike - cannot keep up
this pace without breakage, either at home or at work. With this information in mind, we are
providing some basic ground rules, some guidance and suggestions of ways to help the work/life
balance for employees.
(U) Policy
(U) Valid reasons for a manager to approve overtime (regular scheduled or irregular) or comp
time include:
To meet intelligence objective requirements
Crisis situations
Scheduled overtime (i.e.; 24/7 shops)
Temporary, unexpected increases in workload
(U) The following are not valid reasons for approving overtime or comp time:
Manpower shortages
Poor management
Using overtime pay and comp time to compensate for poor annual leave scheduling
Using overtime as a means of increasing personal compensation
(U) The above information is available in the abbreviated form of a "cheat sheet" that gives the
basic "do's and don'ts" for overtime, comp time and credit hours. In addition, a listing of helpful
URLs is available. Finally, a reference document with detailed information on Ideas for
Scheduling Work Hours is posted on the Workforce Performance Management webpage .
(U) Summation
(U) The bottom line is to prevent burnout, minimize personal, physical, psychological issues and
mission loss. SID wants to maintain a happy, satisfied workforce that contributes to the overall
productivity and success of the mission. This can only happen if we all balance our work and
personal lives.
"(U//FOUO) SIDtoday articles may not be republished or reposted outside NSANet
without the consent of S0121 (DL sid_comms)."
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DERIVED FROM: NSA/CSSM 1-52, DATED 08 JAN 2007 DECLASSIFY ON: 20320108