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(U) SID Managers: So, You Need Some Money for a Program?
FROM: Charles H. Berlin
SID Chief of Staff
Run Date: 09/27/2004
(U//FOUO) As the new fiscal year approaches many programs face shortfalls either closing out
the fiscal year or entering the new one. Other needs arise independent of the calendar. SID
Planning wants you to know that there is a mature process in place for vetting and approving
unfunded requests and for identifying the sources of funding to pay for them.
(U//FOUO) First, you should know that we are not authorized to have a "reserve," or special pot
of money, to fund our shortfalls. That means that either ongoing activities must be reduced if
SID accepts a request for funding, or the request must be forwarded to the NSA corporation -but SID has had limited success with this latter approach. Second, MG Quirk has delegated all
fiduciary responsibility and resources to the deputy directorates. Therefore, on behalf of MG
Quirk, SID Planning conducts the unfunded request (UFR) process for the benefit of the
deputy directorates.
Here is how it works:
(U//FOUO) Anyone can identify a shortfall, but only designated representatives from S0, S1, S2,
or S3 are able to validate the shortfall and submit it for inclusion on the UFR list. The reps for
S0, S1, S2, and S3 are, currently,
Jeff Krause, and
,
respectively. These individuals have a template they must fill out that captures essential
information for decision makers about the shortfall, such as the usual identifying information as
well as what the money is for and what difference it will make to performance of the program or
of SID. The project name is needed, as well as cost center information, type of appropriation
needed, amounts, and the status of the request.
(U//FOUO) Once this information is complete they can submit the UFR for the list. DF52 & S01X
maintain the list. However, if the deputy directorate to which the shortfall is submitted
determines that the shortfall is not valid (for any reason), or that they are able to address the
need from within the organization, then the item is not eligible for the UFR list.
(U//FOUO) At various times during the fiscal year, and more often at times of special need or
interest, the above individuals get together under the auspices of SID Planning to "scrub" the
list again - getting additional and updated data as needed. Then, they prioritize the list based on
urgency and merit. Once the total bill is identified, they have a set of business rules to identify
the potential sources of funds within SID for the set of items to be funded on the UFR list. If the
sources are deemed to be more valuable than any UFR items, then those items ultimately are
not funded. Because sources usually entail a direct and certain cut to level of effort in ongoing
programs, there is an incentive to address UFRs no earlier than when the need is pressing.
(U//FOUO) Soon thereafter, the list of approved UFRs, and the sources to pay for them, are
forwarded to the Senior Working Group (SWG), currently consisting of
(DF52), Len
Reinsfelder (S1),
(S2), Jim Cusick (S3),
(S0), Dave Hurry (TD) and
chaired by
. The SWG makes resource decisions on behalf of leadership
using business rules. The SWG can also send a UFR back for further work. Decisions are made
by consensus and considered binding on all parties. Immediately after decisions are made, DF52
develops change sheets for entry into SEACPS.
(U//FOUO) If you have questions on the UFR process, please contact
(
),
).
"(U//FOUO) SIDtoday articles may not be republished or reposted outside NSANet
without the consent of S0121 (DL sid_comms)."
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DERIVED FROM: NSA/CSSM 1-52, DATED 08 JAN 2007 DECLASSIFY ON: 20320108