DYNAMIC PAGE -- HIGHEST POSSIBLE CLASSIFICATION IS
TOP SECRET // SI / TK // REL TO USA AUS CAN GBR NZL
(U) Managing SID Property
FROM: Karyn Vice
SID Chief of Staff (S0)
Run Date: 02/01/2005
(U//FOUO) Did you know SID has almost 39,000 pieces of accountable property valued at more
than $639M in its inventory? And did you know that DoD and NSA regulations require SID that
representatives not only know where each of the 39,000 items is at all times and under whose
control, but also to inventory each piece every year and laptops/Personal Digital Assistants
(PDAs) twice a year? As you can imagine, this is a daunting task. Through hard work and
communication with the 120+ SID Property Officers, a dedicated SID staff (S02S1) has done an
outstanding job managing SID property. This past year (2004) was the best yet -- 99.66% of all
SID property was successfully accounted for.
(U//FOUO) Although unquestionably a good year, we believe we can do even better by improving
upon past successes and avoiding various pitfalls. By avoiding a few commons problems, we
could reach our goal of 100% accountability. Here's how:
1. All portable computing devices (laptops and PDAs) must be secured at all times
(Policy 6-5, (U) Distribution, Control, and Accountability of Portable Computing Devices
(PCDs): http://www.n.nsa/n5/n5p/data/6.5.html )
2. Equipment transfers to other Agency organizations must be documented on a
transfer sheet -- form J6576. (Agency forms:
http://www.sigint.nsa/sublevel1/s0/s02/s02s/s02s1/forms.shtml )
3. Equipment shipments (including hand carried shipments) must be documented on
the DD1149 web shipping system ( http://dd1149.corp.s.nsa:12080/ )
4. Equipment should not be loaned to other locations. If transferred, it should be
documented on a DD1149 shipping document. Note: it can always be transferred back,
but if the item becomes missing, it is then the responsibility of the site. If the equipment
cannot be transferred and must be noted as a loan, then it is the organizations
responsibility to keep track of the equipment while at site and periodic verification
throughout the year of the equipment's current location should be made.
5. Every employee is responsible for Property Accountability. Please take a few minutes to
determine who the Property Officer is for your organization :
http://www.sigint.nsa/sublevel1/s0/s02/s02s/s02s1/poc.html
6. If equipment is installed, moved or de-installed by a local systems administrator,
notify your Property Officer with the details so that he/she is aware and can follow up
as necessary.
7. If equipment is transferred to Eagle Alliance (EA barcode affixed), forward a copy of
the Asset Information Management (AIM) form or email to your PO.
8. In order to maintain the integrity of the property database, it is imperative that all
Property Officers receive the proper training . It is the Manager's responsibility to
ensure the Property Officer receives the training within 3 months of being appointed.
Training dates are available on the SID web page:
http://www.sigint.nsa/sublevel1/s0/s02/s02s/s02s1/training.shtml
(U) In short, Property Accountability is everyone's responsibility. By following these guidelines,
SID may be able to achieve its goal of 100% accountability for all property.
(U//FOUO) If you have any questions about property management in SID please contact
.
Chief S02S1, on
.
"(U//FOUO) SIDtoday articles may not be republished or reposted outside NSANet
without the consent of S0121 (DL sid_comms)."
DYNAMIC PAGE -- HIGHEST POSSIBLE CLASSIFICATION IS
TOP SECRET // SI / TK // REL TO USA AUS CAN GBR NZL
DERIVED FROM: NSA/CSSM 1-52, DATED 08 JAN 2007 DECLASSIFY ON: 20320108