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(U) How To Account for New Equipment
FROM:
Chief, SID Property Office (S02S1)
Run Date: 06/02/2005
(U) Do you create and/or process Procurement Requests (PRs) for your organization? Are you
the internal delivery point of contact on a PR? If so, do you know your responsibilities in regards
to property accountability?
(U) Whether you are a Property Officer (PO) or not, if your name is listed on the "Internal
delivery" block #13 on a PR -- you do have property responsibilities. We hope to help you
understand those responsibilities and insure the property database stays up to date.
(U) Here's how the process works:
1. When a) Agency Owned Accountable Property (AOAP) valued at $5000 or more and b) all
computers, servers, laptops & PDAs (regardless of cost) arrive at the Dorsey Road
Warehouse (DRW), their receipts are entered in the NSA logistics receiving system.
2. Line Item Receiving Reports (LIRRs) are sent to the SID Property Office and a copy is
sent along with the new equipment.
3. The SID Property Office associates Debit Numbers from the LIRRs with appropriate PRs
in a tracking log to note equipment arrival.
4. The name listed on the "Internal Delivery" is the first point of contact and responsibility
for property accountability. The SID Property Office will enter the action in the Property
Actions Tracking Log and then email the required property actions to the internal delivery
point of contact receiving the property, the responsible Property Officer (PO) and the
manager.
5. All new accountable equipment must be barcoded and entered into the Agency database
as soon as practical, not to exceed 5 working days, per Resources Management Manual
(RMM), Part V, Chapter 14:
6. To complete and close out an action contained in the email, the POC or the PO will
complete the receipt process via return email, including barcode information or form
J7236 "New Equipment Tagging Form." If you feel the equipment should not be
barcoded, an explanation must be provided. The SID Property Office will review and
either close out the action in the tracking log or contact the PO and/or POC to explain
what is still required.
(U) Who is your organization's PO? View the SID Property Officer list at:
(U) For additional information you can visit the SID Property web page , or type: "go sid
property".
POC: SID Property Office
OPS2B, room 2B4102, Suite 6403,
"(U//FOUO) SIDtoday articles may not be republished or reposted outside NSANet
without the consent of S0121 (DL sid_comms)."
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DERIVED FROM: NSA/CSSM 1-52, DATED 08 JAN 2007 DECLASSIFY ON: 20320108