Pages From OAKSTARSiteBook v1.0

TOP SECRET//COMINT//NOFORN (U) OAKSTAR Travel Handbook: A Guide for Traveling Date 20060925 20061124 20061130 20061201 20061215 20080819 20080828 Initials •• •• - -- Revision Initial draft template Initial draft for site Incorporated comments from Updated with guidance from. Incorporated comments from First release 1111 Updated Travel Instructions Reviewed for accuracy, updated. Derived From: NSA/CSSM 1-52 Dated: 20070108 Declassify On: 20291123 TOP SECRET//COMINT//NOFORN

TOP SECRET//COMINT//NOFORN 20110414 Updated with current accesses 20130301 Updated, modified Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On: 20291123 TOP SECRET//COMINT//NOFORN 2

(U) Introduction (U//FOUO) This handbook will famil iarize travelers with the tools to prepare them for travel ing under the OAKSTAR program. Details of responsib ility and the identificat ion of key support organ izations are included . (U) Background (TS//8 1//NF) Travel ing for OAKSTAR primarily involves trave ling within the continental United States . The first name of each of the below bullets refers to the 880 project name; the second name is the name the NSA/CSS Commerc ial Solutions Center (NCSC) ident ifies the partner relationsh ip by. SSO and NCSC jo intly administer the programs with each of the below partners. Currently, the following are supported under this program: • I I I I• MONKEYROCK ET - The term THUNDERISLAND refers to the partner identity . • (TS//8 1//NF) These programs involve ventures with US companies . While the travel is mostly U//FOUO with respect to the cities traveled to, the identities of persons and companies met, addresses of facilities , etc . are protected under the SSO W HIPGENIE ECI and the NCSC AAA ECI. Therefore, you must currently hold one of the two ECl's to travel within the program. If you currently do not hold the ECl's and are in need of travel ing for the program , you must first speak to the Program Director (PD), Deputy Program Director (DPD) or Mission Program Manager (MPM) in advance of t he travel date. TOP SECRET//COMINT //NOFORN 1

TOP SECRET//COMINT//NOFORN (U) General Authority (U) Locally or Continental United States (C) The Special Source Opera tions (SSO ), Program Management Divis ion (PMD ) coord inates interaction w ith the Partner , approves funding for TDYs , handles interac tion w ith NCSC , and helps w ith the passing of clearances as appropriate . Th is incl udes w orking w ith SSO Eng ineer ing and Techn ica l Serv ices (ETS ) and Opera tions and Discovery Div ision (ODD ) reps , as well as other government agenc ies to accomplish th is task . (U) CONUS (U// FOUO ) Every trip shou ld have a designated team lead. T he team leader is responsible for the techn ical aspects of the dep loyment. This includes prov iding timely updates to the OAKSTAR PMD team at NBP320. Normally, a PMD member w ill ta ke th is role if on the TOY. The person assigned as the lead for the visit is required to subm it a Trip Report w ithin five days of the conc lusion of the vis it. Contact PMD for the template and/or a sample from a prev io us vis it, if needed . (U) Travel (U// FOUO ) Contractors are generally not allow ed to travel on these programs or meet w ith the partners. If an except ion must be made, the contractor w ill need to see the PD or DPD w ith advance notice , and coordina tion w ill be initiated w ith NCSC. (C) The PD, DPD or MPM w ill be in charge of arrang ing all meetings w ith the Partners, sometimes in conjunction w ith the NCSC PD. T he arrangemen ts can be delegated to ODD/ETS reps as requ ired. (U) Travel Planning and Planning Message (U// FOUO) LL42 Corpora te Travel Services (on the NSA Intranet at "go travel ") can assist w ith all aspects of official trave l to include informat ion on government trave l charge cards, reservat ions via offic ial government pass~q uest for Trave l Author ization (RTA) forms, travel checklists and much more. w ill also schedule rental cars and hote ls . As w ith all travel , always check renta l car and actual expenses as authorized. (TS/I NF) Here is some helpf ul travel informa tion . • Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On : 20291123 TOP SECRET//COMINT//NOFORN 2

TOP SECRET//COMINT//NOFORN • • I I • MONKEYROCK ET - To date , most meetings have been held at NCSC, but occas ional day vis its to the partner 's Virg inia office have occurred. Do not travel in a veh icle with government license plates. PD will provide direct ions. (U) Mission Cost (U) RTA's (U) Forms can be found at "Go Travel". Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On : 20291123 TOP SECRET//COMINT//NOFORN 3

TOP SECRET//COMINT//NOFORN (U) Per-Diem (Food & Lodging) (U) Per-D iem informat ion can be found at "Go Travel". (U) TD Y Pre-Briefs (U//FOUO) These discuss ions will be held via email or team meetings. (U) TD Y De-Briefs (U//FOUO) These discuss ions will be held via email or team meetings. (C) Guidelines and Rules for Partner Visits , Interaction , etc. (TS//SI//NF) TDY and partner interact ion with these programs is very sens itive and not like a typ ical trip to a contractor faci lity or a DOD installation. The following guidance must be followed. Failure to comp ly with these measures could result in detrimenta l damage to the mission of the program. • (C) Locations vary throughout the Continental US with the exception of MONKEYROCK ET and which forward data from the ETC, Weisbaden, GE. • (U//FOUO) NO NSA BADGES OR NSA INSIGNIA APPAREL. • (S) Do not use DOD identificat ion. Use yo ur Driver 's License for identificat ion (where applicable ). • (U//FOUO) When enter ing faci lity : • Sign in at front desk with: Name : Self POC : Meeting POC Represents: Either 'Self', or USG if appropr iate (May vary with partnerdo not list NSA.) • • • (U//FOUO) Cloth ing/attire should be appropr iate for the occas ion and/or to blend into the env ironment. Non-cas ual attire could cause an operat ional security risk/red flag Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On : 20291123 TOP SECRET//COMINT//NOFORN 4

TOP SECRET//COMINT//NOFORN at certain sites. If in the military, do not wear your uniform. Check with the PD for guidance on proper attire before traveling. • (S//NF) Remain courteous to all Partners. Remember this is a partnership as much as a contractual relationship. Partners may not necessarily be accustomed to doing work with the government. Generally, these business associates are extremely patriotic, and deserve to be treated with the utmost respect and courtesy. While we typically have a contractual relationship with the company we work with, these efforts are more a partnership then a classic DOD contract. • (S//NF) Always be aware of your audience. Remain cognizant of the clearance level of the person(s) you are speaking with or meeting with. Remember NEVER DISCUSS OR SHARE ANOTHER PARTNERS INFORMATION! • (S//NF) Witting vs. Non Witting. No assumptions should be made that all people at the company are cleared to the NSA relationship. You should only be working with the people that are cleared. This is a case-by-case occurrence. (U) Process for TDY 1. (U//FOUO) Send an email or discuss the details on the proposed trip with the PMD rep. These trips can also be discussed over the phone or at team meetings. Include the following information: a. Destination b. Traveling Cell Phone Number (if available) c. Dates d. Purpose e. Identification of all parties traveling in the group for clearances i. Name ii. Place of Birth iii. Date of Birth iv. Social Security Number v. Contractor – company name vi. GS rating or equivalent 2. (U//FOUO) Clearances for all OAKSTAR team members are sent in December each year for the entire next calendar year but new team members or non-team members traveling on behalf of OAKSTAR should check with PMD first and be prepared to provide the information above in 1.e. i-vi. 3. (U//FOUO) A PMD rep will confirm approval or disapproval. Once approved, since PMD finances the trip you should prepare an RTA for PMD signature approval (PD & D/PD) with a ‘CC’ to your division leadership for information only. PMD will sign and forward the RTA to the OAKSTAR budget representative for Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On: 20291123 TOP SECRET//COMINT//NOFORN 5

TOP SECRET//COMINT//NOFORN inclusion of a fund cite and forwarding to the NSA travel office for processing. The budget rep will provide you with a ‘CC’ for your records. 4. (U//FOUO) Before your trip, verify with PMD that all clearances were properly passed. 5. (U//FOUO) Make sure prior to departure you have contact information, directions, phone numbers and the POC. may send you a link in your travel packet for tax exempt forms for hotel lodging. Do the taxpayer a favor by bringing that with you to save some funding. Ensure you have your travel packet from . 6. (U//FOUO) Upon your return, forward your completed RTA to PMD for signature within the five day deadline. A copy of all hotel, airline, rental car receipts and any receipt over $75 must be included as an attachment for PMD to approve and forward to the TDY office. (U) Support (U//FOUO) If at any time you are unsure or have questions, contact the PD/DPD/MPM. This handbook serves only as a guide and events may change. Derived From: NSA/CSSM 1-52 Dated: 20041123 Declassify On: 20291123 TOP SECRET//COMINT//NOFORN 6